Use A Vehicle Monitoring System To Stay Organized
published on December 20, 2012 by Sonia Mastros
One of the most difficult tasks when it comes to managing dozens of vehicles and drivers is the nightmare of having unorganized documents on all of that routing data and information. Missing documents can mean a very bad time when it comes to reporting, auditing, and redistricting and could potentially mean losing your job if the organization is really bad. Instead of having to spend so much time properly categorizing and cataloguing all of the work that goes into route management, let the computer do it for you with the help of a vehicle monitoring system.
No more mountains of paperwork, piles of binders or handbooks, or having to worry about exactly where that very important document was on your desk. Now, streamline it all to be digital and properly organized. Headaches gone!
Of course, route planning software and vehicle monitoring is more than just making sure all of that data is being stored in an easily found location, it also means being able to save money when it comes to budgeting as well as finding even more efficient means for your vehicles and employees. How can a system keep you organized? Read on.
Maps are already integrated and interactive
Before the era of using software and technology, a vehicle monitoring system meant utilizing a lot of physical maps, push pins, and string. Routes were managed with those push pins and string to create a spider web network on the map. However, maps become outdated and problems like construction and other blockages can arise.
Maps already integrated into the system can be zoomed in and out of, updated instantly, and provide all of the routes for your fleet while including major locations of parks, municipal buildings, and even the neighborhoods your vehicles drive through. Take the guesswork out of mapping!
Contingency plans move from binders to databases
While having a handy binder of "what if" scenarios was the norm back in the day, it is all about planning for all of those emergencies and other "surprises" through technology that can do all of the planning and responses to the scenarios for you. Your binder can now be moved over to a database of contingency plans that can be brought up on the fly and utilized to keep you and your fleet safe.
Employee tracking is much easier
Keep track of all your employees without having to worry about losing important documents when it comes to payroll, taxes, and other responsibilities. A vehicle monitoring system can also keep track of all the employees using those vehicles, making sure they are on track and not misusing your time or budget.
Reporting is a breeze
With everything already backed up in a database and ready to be pulled up on your screen whenever you need it, reporting doesn't have to be a long, stressful endeavor that could take hours--or even days. Shave off that time and become even more efficient with a monitoring system that takes out all of the hard work from reporting, providing comprehensive information that can be given over to administration or other departments.
Better budget your fleet and vehicle efficiencies
Finally, though most importantly, be able to budget and create better efficiency with your vehicles with a vehicle monitoring system. Crunch numbers, run through data, create and manage reports which can tell you the specifics of where exactly your budget is going and how to make sure the money is being spent wisely.
A vehicle monitoring system is more than just another piece of technology sitting on your computer, it is easily becoming an integration of the transportation industry and workspace. It is better viewed as a very powerful tool to help you save money, ramp up efficiency, and keep very organized on all of that important paperwork and employees.
Have you thought about switching over to monitoring technology? What interests you most about the software?