JourneyPatrol is the end-to-end field trip management platform built for school districts and transportation contractors. Request, approve, route, assign, invoice, and track every trip from a single workflow.
Most districts manage trips across a spreadsheet, a shared inbox, and a clipboard at the bus yard. The result is missed approvals, double-booked drivers, billing errors, and parents who cannot track the bus.
Teacher requests sit in inboxes. Principals, transportation directors, and business offices chase paper forms across three buildings.
Once a trip leaves the yard, no one knows where the bus is. Schools call dispatch. Parents call schools. Dispatch calls the driver.
Hours, miles, and driver time get logged on carbon copies. Invoices go out late, amounts get disputed, and revenue slips through the cracks.
JourneyPatrol replaces the spreadsheet, the email chain, and the clipboard with a single connected system for every stakeholder.
Teachers submit requests in under two minutes. Destinations, student counts, dietary needs, and chaperones captured in a structured form.
Route requests through principal, transportation director, and business office in parallel or sequence. Rule-based auto-approvals for routine trips.
Auto-assign drivers and buses based on availability, certifications, and CDL endorsements. Avoid double bookings before they happen.
Real-time GPS with geofenced arrivals and departures. Schools and parents see where the bus is without calling dispatch.
Digital permission slips with e-signature. Auto-reminders to parents who have not returned consent. Zero paper copies.
Capture mileage, driver hours, and tolls automatically. Generate invoices by school, funding source, or grant line. Push to your accounting system.
Audit trails for every trip. State-reporting-ready exports. Driver hours of service tracked against federal and state caps.
Automated departure, arrival, and return alerts via text or email. Parents stay informed without flooding the school office with calls.
Track trip volume, cost per mile, driver utilization, and school-level spend. Board-ready reports in two clicks.
JourneyPatrol connects teachers, principals, transportation staff, drivers, business offices, and parents in a single workflow.
Teacher submits trip with destination, date, and roster.
Principal, director, and business office review in parallel.
Bus, driver, and route locked in. Calendar sync to all parties.
Live GPS, geofenced arrivals, and parent notifications fire automatically.
Hours and miles captured. Invoice generated. Audit trail preserved.
Districts and contractors using JOURNEYpatrol reclaim staff hours, recover billing, and eliminate the errors that trigger parent complaints and state audits.
JourneyPatrol connects to the systems your district already uses. No rip-and-replace required.
Before JourneyPatrol we had three spreadsheets, two shared inboxes, and a binder. Now every trip from request to invoice lives in one place. Our team got a week of its life back every month.
Book a 30-minute walkthrough tailored to your district or contract fleet. We will show you the request portal, the dispatch view, and the invoice run using your own trip data.
Orbit Software, Inc.
424 King Street
Pottstown, PA 19464
(484) 941-0820