What Is Route Optimization Software and How Does It Improve Last-Minute Route Changes?

If you're still running on school bus routing software from the 2010s or earlier, it may be time to look into updating. New features are constantly being introduced, and new ways of better-optimizing your bus system continue to be discovered. With budgets getting tighter, a small investment into new software could pay off with substantial cost savings, month after month.

What's changed? These are the most important features to look for in new bus routing software.

How Does Route Optimization Software Work in Real-Time?

The software continuously gathers data from sources such as GPS systems, traffic monitoring networks, and weather forecasts. It processes this information with complex algorithms that factor in current road conditions and potential delays. In practical terms, if sudden congestion, accidents, or road construction is detected, the system immediately generates an alternative route by updating a centralized dispatch platform, which communicates the change to drivers via mobile apps or in-cab systems. Real-world use has demonstrated reductions in travel time by up to 20% and fuel consumption by 10%, leading to significant budgetary and safety improvements.

1. Unlimited analysis sets. It's not enough to simply make routes that cover every student. You need the ability to create numerous scenarios to analyze and find the best fit for your situation.
2. Danger zones. From registered sex offenders to high-crime areas, there are places where students should never have to walk unsupervised. The right software can ensure that doesn't happen.
3. Pickup/dropoff flexibility. Does a student need to be dropped off at one house on certain days, and another house on other days? Your software should be able to account for this.
4. Different routes on different days/times. Good school bus routing software shouldn't lock you into a single set route per day, or even AM vs PM. Look for flexibility when buying new software.
5. Transfer routes. Do you need to move students between buses mid-route, or from buses to alternative transportation? The right routing software can incorporate those needs.
   
6. Shared stops between schools. Consolidating students from multiple schools onto one bus, focused on geographical proximity, can be a great way to reduce your need for extra routes.
7. Student ID scanning integration. Scanning student IDs is the best way to track ridership and ensure the right students are on the right bus. Good software can track this for you!
8. GPS integration. Can you track your buses in realtime, as they move around their routes? If not, that's one of the best possible reasons to upgrade.
9. Hassle-free data migration. Moving your existing data into a new system should be quick and easy. Ideally, it should already be converted by the time the new software is installed.
10. Simple technical support. You shouldn't have to wait for emails or submit a ticket that might take days to be acknowledged. When you call tech support, you should immediately talk to a representative.

BusBoss is the premiere software solution for school bus routing and tracking, built on over 25 years' experience helping schools optimize and streamline their transportation system. Click here to request a live demo and see it for yourself!

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Sonia Mastros

PRESIDENT

 Sonia has been involved with BusBoss since the late 1990’s, and has personally overseen many projects for various customers ranging from large urban and suburban districts to smaller rural school districts from all over the country.